Currently live tenders
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"Procurement" is the process of acquiring goods, services, or works from an external source, often via a tendering or competitive bidding process. This process spans the whole life cycle from initial concept and definition of business needs through to the end of the useful life of an asset or end of a services contract.
Good procurement is important to meet business needs whilst ensuring projects are delivered within agreed cost, quality and schedule parameters and with a transparent audit trail.
In all its procurement activities the Falkland Islands Government (FIG) aims to uphold the core principles of openness; equality; non-discrimination; and transparency
The Falkland Islands Government spends a significant part of its annual budget on externally purchased goods, services and works, ranging from stationery, furnishings, plant & vehicles, maintenance contracts; to more specialised service provision, for example, management consultancy; and finally to large capital projects such as roads and other important infrastructure.
The provision of these goods and services play a vital part in supporting FIG to meet its business objectives. It is important that we obtain best value for money from these purchases.
Our procurement should:
- Be based on genuine and fair competition
- Withstand scrutiny by internal and external auditors and examiners
- Encourage an innovative market response
- Deliver a solution that meets our requirement
- Protect FIG through suitable contracting approach and standard terms and conditions
All FIG tendering activity is governed by the FIG Financial Instructions and any tenders estimated to be over £50,000 in value are handled through the central procurement office in the Development and Commercial Services Directorate.
Our Procurement Process
FIG officers follow set processes to undertake procurement for goods and services.
For lower value purchases (up to £50,000) quotes are sought from bidders. A quotation process may use a template with instructions that require some detailed responses or may simply be a request for a price for the provision of item/s or service/s.
Over £50,000 a formal tender process is followed. This will include an Invitation to Tender document (ITT) that provides instructions and guidance to bidders. It will include how the tender will be evaluated – ie. whether FIG is looking for the lowest price, or more usually, how quality will be considered along with the price. A specification of what we require will be included in this document or will be provided separately.
The documentation pack may also include:
Quality Evaluation Questions
These allow you to explain how your company is suitable to provide the goods or services to the Government. The questions will be weighted based on which are more important than others.
This is where you put your price for the goods or services. It may be a Word document or an Excel Spreadsheet. Excel is used for the more complicated pricing and will do most of the calculations for your
Drawings, diagrams, maps, or specific requirements
These are commonly used for construction or engineering contracts.
Free Training Available
If you have ever wondered how to best put your company forward to work with the Falkland Islands Government and provide contracts for us, you may benefit from our “What makes a Winning Bid” training sessions.
“What Makes a Winning Bid”
Each session will offer hints and tips on how to respond to quotes and tenders and explain terms regularly used in procurement.
Training materials and procedures will be based on local experiences and will help you understand what FIG needs from you as suppliers.
Training is free and will be held at the Argos Building, H Jones Road, for a maximum of 8 attendees. If a larger group is required these courses will be held at the Chamber of Commerce building.
We publish monthly updated lists of all live (not expired) contracts held by the Falkland Islands
We also publish forthcoming planned tenders so you will be aware of new opportunities due to being released in the next six months. You should note however that this list is not exhaustive and some
procurements will be short notice.
In line with our processes, tenders will be advertised in the Penguin News, on Falkland Islands Radio
and in SAROS.
We are also developing a Facebook Page with the current procurement opportunities added